Course Sessions Management

The Course Sessions Management screen allows administrators to create and manage individual course sessions. A course session represents a specific instance of a course delivered within a defined term and date range.

Accessing Course Sessions

To access this screen:

  1. From the left-hand navigation menu, select Course
  2. Click Course Sessions

The screen displays all configured course sessions.

Understanding the Screen

  • Course sessions are displayed in a table with key details including:
    • Session ID
    • Session Description
    • Course
    • Course Term
    • Start Date
    • End Date
  • The toolbar includes:
    • + New Mapping
    • Export, Refresh, Autofit Columns, and Choose Columns
  • The search bar allows filtering by session description, course, or term
  • Each session can be edited using the Edit button

Relationships and Data Structure

Course Sessions are a central component that connect multiple parts of the system:

  • Courses
    • Each session is linked to a specific course
  • Terms
    • Sessions are assigned to a term (e.g., Fall, Spring)
  • Academic Years
    • Through terms, sessions are tied to an academic year
  • Campuses & Locations
    • Sessions may be associated with specific campuses and locations (if configured)
  • Students (Student Course Sessions)
    • Students are enrolled into course sessions
  • Disciplines (via Courses)
    • Sessions inherit discipline mappings from the associated course

This structure ensures that sessions define when and how a course is delivered.

How Course Sessions Are Used

Course sessions are used to:

  • Schedule course delivery periods
  • Define start and end dates for rotations or courses
  • Organize students into specific cohorts or groups
  • Enable student enrollment and tracking
  • Support reporting and academic planning

Creating a New Course Session

To create a new session:

  1. Click + New Mapping
  2. Enter the session details:
    • Session Description
    • Course
    • Course Term
    • Start Date
    • End Date
  3. Configure any additional required fields
  4. Click Save

The new session will appear in the list.


Editing an Existing Course Session

To edit a session:

  1. Locate the session in the list
  2. Click Edit
  3. Update the session details as needed
  4. Click Save

Changes are applied immediately.

Deleting Course Sessions

To delete a session:

  1. Select the checkbox next to the session(s)
  2. Click Delete (if available)
  3. Confirm the deletion

⚠️ Deleting a session will remove associated scheduling and may impact student enrollments.

Important Notes

  • A course can have multiple sessions across different terms or time periods
  • Sessions must be created before assigning students to courses
  • Ensure dates and term assignments are accurate to avoid scheduling conflicts
  • Changes to sessions may affect student participation, reporting, and downstream workflows

Proper setup of course sessions ensures accurate scheduling, student allocation, and smooth academic delivery.

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